Executive Assistant position-responsible for supporting the SVP in Worldwide Theatrical Marketing Partnerships

Responsibilities to include, but not limited to:

  • Handle SVP’s daily calendar and schedules/coordinate meetings and appointments
  • Answer phones, print materials, route incoming and outgoing mail including arranging international shipments
  • Arrange meetings or conferences by securing conference rooms, issuing meeting requests or invitations and preparing handouts, agendas, and recaps for meetings as required
  • Perform administrative duties such as filing, typing and organizing documents
  • Arrange detailed international travel plans and itineraries and compile travel documentation and expense reports
  • Prepare reports and presentations in PowerPoint, Excel, and MS Word, and keep internal documents up to date (i.e., promotional timelines, status reports, etc.)
  • Liaise with internal departments and external entities as needed
  • Light research duties
  • Handle merchandise inventory and storages

 Basic qualifications/skills:

  • Bachelor's Degree
  • 2+ years equivalent work experience, preferably with entertainment and/or international background
  • Knowledge of foreign languages is a major plus

Additional Qualifications:

  • Excellent written, verbal, and interpersonal skills with the ability to collaborate with staff, internal and external contacts and senior management
  • Familiar with a variety of industry concepts and theatrical properties
  • Excellent organizational skills and attention to detail
  • Ability to prioritise, and manage time efficiently to meet deadlines
  • Self-motivated, pro-active, resourceful, solutions oriented
  • Ability to work well and be flexible in various challenging environments and comfortable in fast paced situations
  • Driven self-starter who can identify and troubleshoot supervisor needs
  • Highly Proficient with MS software including Word, Excel & PowerPoint, Zoom. Familiarity with other video/audio call software -Google Meet, Microsoft Teams, Blue Jeans
  • Keen interest in film, brand marketing and deal-making a plus

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