Metro-Goldwyn-Mayer Studios Inc. ("MGM") is seeking a Coordinator to provide day-to-day support to the Physical Production, Motion Picture Group. The successful candidate must be organized, proactive, and have the ability to multi-task. On-set experience is a plus.

RESPONSIBILITIES:

  • Support management of inboxes, calendars, mail and contacts
  • Handle daily administrative tasks including: assisting with scheduling, filing, photocopying, running errands, taking notes, answering phone calls, detailing messages, ordering office supplies, etc.
  • Check crew availabilities, create potential department head lists for various projects
  • Sort through all incoming mail and determine level of priority 
  • Organize travel for executives, producers, and crew when necessary
  • Assist productions with finding stage and office spaces
  • Courteously greet visitors and direct them to the appropriate office/conference room
  • Handle UPS shipments (sending and tracking) as needed or when requested
  • Organize and prioritize large volumes of information and assignments
  • Act as liaison with other departments and outside agencies, including high-level staff
  • Handle all related expense management and processing via Concur
  • Work independently and within a team on special and ongoing projects when necessary
  • Coordinate visits to set for executives/production team
  • Track on-going deals and contracts
  • Maintain/update/distribute shooting calendar, show grid & staff list

REQUIRED:

  • BA degree required
  • 2- 3 years' experience
  • Previous experience as a Production Assistant and working knowledge of production workflowsis a plus
  • Ability to multi-task and be proactive is essential
  • Must be able to maintain a calm and professional demeanor at all times
  • Manage all information confidentially and with discretion
  • Must be able to interact and communicate with individuals at all levels of the organization
  • Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (Outlook, Word, PowerPoint, Excel)
  • Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines
  • Must be able to work in a fast pacedenvironment with demonstrated ability to juggle multiple competing tasks and demands

Job ID: #525- VAN

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