The Executive Assistant, Peacock is a full-time position in NBCUniversal's Peacock team and will provide administrative support to the President, Peacock. The ideal candidate for this position has exemplary planning and time management skills and can organize and manage calendars, keeping scheduling operations running smoothly and efficiently. This individual will also be instrumental in helping to develop and manage team building and engagement activities. This position has visibility to the NBCU Executive Leadership team.  Exemplary written and verbal interpersonal skills are required.

  • Responsible for proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars
  • Arranges and schedules numerous meetings; maintain and update calendar; determines importance of meeting requests and schedule accordingly; demonstrates flexibility, patience and persistence in routinely rescheduling meetings 
  • Serves as first-line of defense with the high volume of phone and email communications
  • Arranges travel and all accommodations including comprehensive and detailed itineraries
  • Processes reimbursement and expense reports in accordance with established policy guidelines; tracks expenses and follows-up in timely manner
  • Provides a bridge for smooth communication; demonstrates leadership to maintain credibility, trust and support with senior management staff
  • Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink
  • Coordinates on-boarding and off-boarding employees and consultants, including hardware installation request/repair, space planning, etc.
  • Manages general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc. 
  • Manages department files, including electronic document systems, intranet web sites, wikis, and web-based project management tools
  • Creates and edits presentations, agendas, spreadsheets, communications, databases, and reports
  • Prioritizes and tracks deliverables, manages project timelines, deadlines and requests
  • Participates in meetings, takes notes and disseminates information to relevant stakeholders, including weekly email updates
  • Responsible for drafting and editing correspondence
  • Manages special projects as designated, assists other department members as necessary and acts as back up for other assistants on team 
  • Performs other duties as assigned and assists with special projects as needed.
  • Works with the London counterparts on any necessary tasks.

Qualifications/Requirements

  • Previous experience maintaining executive’s phone, calendar, work and travel schedules using Microsoft Outlook

  • Strong interpersonal skills, including a professional phone manner and in-person presence
  • Proficient with Microsoft Office programs including Outlook, Word, and Excel with advanced knowledge of PowerPoint

  • Ability to work with and maintain confidential information

  • Experience taking detailed notes and extracting action items

  • Ability to understand priorities and adjust meetings and content appropriately

Desired Characteristics

  • Self-starter, who is organized with strong decision-making capability, ability to follow through without supervision and strong emotional maturity
  • Adaptable to various competing demands, and demonstrate the highest level of customer service and response

  • Superior organizational and administrative skills with ability to multi-task and prioritize work

  • Forward-looking thinker, who actively seeks opportunities and proposes solutions
  • 
Must have professional polish and ability to interface with high level executives

  • Highly resourceful team-player, with the ability to also be extremely effective independently

Job ID: 65172BR

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