The Coordinator, Publishing provides support to Director, Music Publishing and SVP, Film Music. We are looking for a collaborative, team-player to work at a top publisher of one of the biggest film/tv music catalogs in the industry!


Act as day-to-day point person for the studio’s cues sheet process for all its feature & related productions

  • Set up cue sheet screenings & discussions
  • Prepare official cue sheets in the RapidCue system
  • Obtain cue details (e.g., timings, cue titles, use types, writer/publisher names & percentage, PRO affiliations) firsthand, from other NBCU departments, and 3rd parties, as needed.
  • Ascertain that contents of cue sheets adhere to industry standards
  • Distribute cue sheets to all stakeholders
  • Revise cues sheets, as needed
  • Notify PROs if cues sheets will be late

Prepare/assist with various reports as needed such as

  • Monthly cue sheet screening schedule
  • Monthly cue sheet status report
  • Work with music BA & Legal department to add/revise production titles, release dates, delivery dates and production entities for the quarterly chart of music rights & cue sheet screenings for upcoming releases

Basic level licensing and support

  • Update/maintain data in department’s online licensing tracking systems (proprietary MALT system & MS Access)
  • Gather info for and handle licensing out for certain niche licenses (e.g., MFN TV series, print, simple live stage requests, compilations, arrangements/adaptations/translations) as well as for certain niche portions of our catalog
  • Update license progress (i.e. payment info, dates licenses are sent, dates that deals are full-executed) in the database and organize the associates hard files
  • Licensing – 90-day follow-ups for all unconfirmed quotes
  • Supervise interns and provide administrative support
  • Use various systems such as WireDrive, SourceAudio & AudioSalad to deliver master recording assets to licensees
  • Coordinate with Archives the removal, storage, tracking and return of the studio’s film scores and parts
  • Invoices—Process and track invoices using the SNAP system
  • Light administrative duties as needed (e.g., filing, setting meetings, answering phones)
  • Special projects as needed

Basic Qualification:

•1+ years experience (including internships) in music industry related field
•Strong computer skills and proficient in Microsoft Office programs or equivalent
•Bachelor’s degree, preferably in music industry studies, or equivalent work experience

Eligibility Requirements:

  • Interested candidates must submit a resume/CV online to be considered 
  • Must have unrestricted work authorization to work in the United States

Desired Characteristics

  • Familiarity with the cue sheet creation process 
  • Familiarity with RapidCue and Counterpoint a plus 
  • Familiarity with Excel and Access (or similar database system)
  • Extremely detail-oriented, quick learner who is organized and able to multi-task and work independently in a fast-paced environment 
  • Advanced understanding of and experience in music publishing, and familiarity with music clearance and negotiation process 
  • Experience at a record label 
  • Ability to communicate effectively in person and in writing 
  • Trustworthy with sensitive and/or confidential information

Job ID 66175BR

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