This position is responsible for providing administrative support to the Executive Vice President of International Creative Advertising and Marketing.

Responsibilities to include, but not limited to:
• Prepares files and materials for territory review and feedback
• Manages executive’s calendar and schedules/coordinates meetings and appointments
• Screens and responds to incoming calls and correspondence
• Manages budget and cost reports for creative team
• Arranges meetings or conferences by arranging conference rooms, issuing meeting requests or invitations, and coordinating handouts
• Generates notes and feedback from weekly creative/brainstorm meetings
• Coordinates meetings or conferences for international sales and marketing teams
• Arranges detailed and extensive international travel plans and itineraries and compiles travel documentation and expense reports
• Contributes to creative brainstorm sessions
• Builds and presents competitive campaign analysis and other creative projects
• Prepares agendas, notices, minutes, and resolutions for meetings as required
• Light research duties
• Prepares reports and presentations in PowerPoint, Excel, and MS Word as required
• Performs administrative duties such as filing, typing, and copying documents
• Other ad hoc duties as required
 
Qualifications/skills
 
Basic Qualifications / Skills:

  • Bachelor’s Degree
  • 1+ years of related experience
  • Strong social media skills
  • Highly Proficient with MS software including Word, Excel & PowerPoint

Desired Qualifications / Skills:

  • Good relationship-building skills
  • Ability to multitask and deliver under tight deadlines with a calm manner
  • Excellent written, verbal, and interpersonal skills with the ability to collaborate with staff, other administrators, internal and external customers and senior management
  • Must be organized and detail oriented with the ability to manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time efficiently
  • Self-motivated
  • Interest in Marketing and Advertising
  • Familiarity and knowledge of photoshop and video editing
  • Experience working in an international environment
  • Experience in entertainment industry
  • Familiar with a variety of industry concepts, practices, and procedures
  • Able to communicate efficiently with people from around the world
  • Excellent organizational skills and attention to detail
  • Ability to prioritize and meet deadlines

Job ID 7965

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