RESPONSIBILITIES:

  • Assist in the preparation and coordination of Talent Outreach and University Relations events and engagements related to attracting and hiring employees and interns
  • Support Program Manager and Program Specialists with day-to-day administrative tasks which may include but are not limited to:
    • Correspondence (email queries, social media, etc)
    • SWAG inventory and shipping
    • Notetaking and follow-up recaps/tasks list
    • Internal wiki updates
    • Update contact & resource lists and tracking documents
    • Calendaring meetings, pre-games, post-mortems, events preparation
    • Vendor research and relationships
  • Grow your knowledge of Pixar, animated films, university relations, recruiting, event management, and DEI initiatives
  • Build functional relationships with stakeholders around the studio in support of programming and event goals
  • Support with Pixar Recruiting’s social media strategy and management
  • Staff events and engagements as needed
  • Prepare timely follow-up communication, status reports and results reporting as needed
  • Book travel, create itineraries, reconcile expense reports
  • Act as representative of TO/UR with individuals internally and externally
  • Possess strong attention to detail and ability to follow-up on tasks, seeing them through to completion

QUALIFICATIONS:

  • The focus of your education/experience includes program and event planning, recruiting, public relations or a closely related field
  • Interest in recruiting, human resources and DE&I preferable
  • Interest in the cyclical and on-going nature of a program-oriented department
  • Mac literate and have proficient administrative skills using G Suite, Microsoft Excel, and Zoom.  Extra points if you know Photoshop, Asana and/or a content editing tool like After Effects
  • Strong organizational skills with the ability to prioritize, multi-task and consistently meet deadlines
  • Possess strong interpersonal skills and are someone who enjoys engaging with people offering thoughtful and accurate insight
  • Excellent written and verbal communication skills with a high attention to detail and follow through
  • Appreciate when a new idea comes up and exploring the possibilities
  • Ability and interest in resolving problems on the fly, creatively and resourcefully
  • An engaged team player, willing to collaborate and jump in to help
  • Initiative to learn new skills, studio procedures, and pipeline through self and studio education
  • Positive ‘can do' attitude while maintaining a high level of professionalism
  • Ability to maintain focus on priorities among multiple assigned tasks in a dynamic work environment
  • Able to work on-site at our studio in Emeryville, CA

Job ID R-03121

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