Working alongside the Talent Managers assisting in crew and capacity management.

PRIMARY RESPONSIBILITIES AND ACCOUNTABILITIES

  • Talent/Crewing
  • Updating and maintaining various crewing and capacity spreadsheets and databases.
  • Pulling and creating reports from crewing databases
  • Coordinating and facilitating regular departmental meetings
  • Coordinating and facilitating weekly production meetings
  • Preparing agendas for various meetings, taking notes and disseminating as appropriate
  • Coordinating probation and annual reviews; Regularly organising and collecting feedback (sometimes in conjunction with TMs);
  • Collating artist annual leave requests for review and approval and provide confirmed holiday information to HR Coordinator for tracking.
  • Diary management, both for the Sr TM as well as the team diary (could fall under "administrative support" depending on how specific you want it).
  • Creating and regularly updating tracking documents for use by the talent team as well as external teams (STG,HR, Facilities).
  • Providing general administrative support to the Talent.

KEY PEERS OR RELATIONSHIPS
Senior Talent Manager, Talent Manager, Producers, Production Managers, Recruiters, HR Coordinator

JOB REQUIREMENTS

  • Previous administrative experience supporting a Talent or Recruitment team.

REQUIRED SKILLS / COMPETENCIES

  • Show a positive and proactive attitude
  • Effectively communicate, verbally and in writing, with internal and external individuals at various levels of seniority.
  • Successfully organise, prioritise and complete multiple projects with extreme attention to detail.
  • Demonstrate strong customer service and interpersonal skills.
  • Remain calm and professional in a fast-paced environment.
  • Demonstrate punctuality, reliability and flexibility.
  • Work independently and be self-motivated.
  • Experience of creating and maintain databases

PREFERRED SKILLS / COMPETENCIES

  • An interest in and understanding of VFX industry.
  • A commitment to continual professional development

TECHNICAL SKILLS

  • Competent use of Google Suite, Keynote and MS Word, Excel, and PowerPoint

Job ID ogIVefwR

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