The Regional Publicity & Promotions Coordinator will play a key role in the day-to-day operation of the Regional Publicity & Promotions Department in New York. The Coordinator will report to the Directors of Regional Publicity & Promotions and work closely with the team in helping to facilitate all publicity initiatives as well as handle day-to-day departmental support duties

Responsibilities:

  • Organize logistics of press junkets: maintaining master press lists, coordinating travel for junket press, collecting materials, and creating junket binders and press packets, booking hotels and managing rooming lists for talent/press/staff, collecting and distributing press reactions.
  • Serve as back-up contact for regional field agencies on a day-today basis.
  • Work with outside specialty/targeted consultants, vendors, partners and others as needed.
  • Organize department charts such as: publicity chart, booking report, screening report, press reactions, etc.
  • Compile and distribute regional screening reports, press breaks and reviews, social media tracking, etc.
  • Work closely with other departments including Photo/EPK, Digital, Events, National Promotions, Production, etc. as needed.
  • Assist team with all aspects of a PA Tour including logistics, schedules, talent travel, etc.
  • Attend and assist regional and special events as needed (screenings, premieres, junkets, festivals etc.).
  • Approve regional promotional ads.
  • Administrative duties include: setting up meetings with the publicity team and preparing necessary documents, maintaining budgets, processing and coding department invoices, ordering materials for events, etc.
  • Help with the NYC office’s internship program

Basic Qualifications:

  • Prior entertainment industry experience preferred
  • Ability to work independently and with a team
  • Strong writing and verbal skills
  • Must be able to keep up in a fast paced environment
  • Candidate should have proficiency with MS Word & Excel, Outlook and the Internet (other programs such as Acenza are required to learn).
  • Detail-oriented w/ excellent organizational skills
  • Excel in initiating and executing projects with excellent follow through
  • Ability to juggle and meet numerous deadlines under pressure
  • Ability to think ahead and be proactive
  • Self-motivated with a strong work ethic
  • Creative and proactive problem solver
  • Must be able to work at least 40 hours per week, events, nights and weekends as required

Required Education

  • A Bachelor’s Degree or equivalent experience

Job ID 913897BR

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