This position will provide executive support to the President WW Marketing. It will be responsible for managing the fast-paced, high visibility and active executive office.  

Responsibilities include, but are not limited to: 

  • Prepare and coordinate meeting logistics, such as attendees, setting cross-departmental sessions, agendas and other key factors
  • Orders office/kitchen supplies and keep department supply area well stocked
  • Arranges travel plans, itineraries and compiles documents for travel-related meetings 
  • Develops and maintains contact databases, distribution lists, mailing lists and filing systems
  • Manage and track expense reports and receipts; reconcile corporate credit card accounts regularly
  • Manage executive’s heavy calendar; ensure prompt attendance to all commitments while being able to forecast and manage any conflicts.
  • Answers, screens and track a high volume of phone calls and email, taking action when appropriate and following up 
  • Greets scheduled visitors and directs to appropriate area or person 
  • Arranges drive-ons, reservations and other misc meeting details

Basic Qualifications

  • Minimum 3 – 5 years related experience
  • Proficiency with Outlook, Word, Excel and internet software
  • Familiar with a variety of industry concepts, practices, and procedures

Additional Qualifications

  • Bachelor’s Degree 
  • Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
  • Organized and detail oriented with the ability to manage multiple high priorities
  • Ability to represent the President, Department and Company in a professional yet approachable manner
  • Able to effectively interface with staff, other administrators, internal and external customers and senior management, both in person and on the phone
  • Strong organization skills. Ability to attend to details while maintaining a big picture orientation  
  • Ability to coordinate multiple tasks, appropriately prioritize work and proactively manage time in order to remain focused and flexible in a fluid, fast-paced environment
  • Ability to work independently with minimal supervision
  • Excellent decision-making and judgment skills

Job ID 9401

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