The Office Coordinator for Six West/Category 6 is an organized self-starter who is excited to work in a growing production company. This role is for someone who has a keen attention detail and loves working collaboratively across multiple departments to achieve their goals. The person in this role loves to learn and has an interest in how to operate a fast-paced production company.

This role is a key member of our team, reporting into the Coordinating Producer, Production.

MORE ABOUT WHAT YOU’LL DO:
Production Coordinator, Six West:

Legal

  • Manage all new and ongoing legal requests via Airtable, deal updates and signed agreement database. Prepare weekly legal agenda.
  • Send out notes from legal weekly to team
  • Collate ongoing legal risk items for the monthly risk meeting.
  • Maintain checks on legal list serve to make sure incorrect people are not added to distribution
  • Facilitate signatures of documents via DocuSign
  • Draft Work for Hire agreements

HR

  • Conduct internet-search on new hires before on-boarding
  • Facilitate on-boarding of new development and production employees in Workday and communicate their hiring to the accounting/production management teams as needed.
  • Maintain Airtable database for all freelancers, including resumes, contact information, start and end date, project, seating information, equipment
  • Maintain staffing chart for all series/development freelancers

IT

  • Facilitate email credentials for new hires
  • Work with IT on equipment requests, shipment of equipment to new hires, and facilitating equipment return at the completion of a project

Office Management

  • Manage occupancy of all internal and external office space. Communicate needs to internal departments/external vendors as requested, strategize potential solutions for space needs.
  • Liaise with office services team to keep abreast of events that might impact our space and effectively communicate to the team as needed.
  • Act as SWM/C6 point person for all new hires, working to ensure they receive all necessary equipment, ID badge, etc.
  • Manage SWM/C6 office, including fielding requests from show/development teams and ordering office supplies.

Other

  • Assist with Airtable based projects, ex. Covid approval form
  • Work with accounting to help make sure freelancers are coded to the correct projects

Job ID R0005844

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