Responsibilities

  • General office and assistant work for Directors, Producers and Production Managers.
  • On Set P.A duties in studios and on locations.
  • Coordinate completion and filing of COIs, location contracts, vendor agreements, and fire department permits.
  • Onboard all new crew members using Smart-Start application.
  • Track vehicle accidents, loss, and damage.
  • Create and send personnel list to stage security.
  • Assist with distribution of mass production emails.
  • Weekly updating of Google spreadsheet to track shared expenses for budgeting.
  • Verify all production units submit expense reports in a timely manner.
  • Ensure company assets (laptops, printers, phones, etc.) are distributed at start of season and collected at end of season/end of employment term.
  • Review post-production and split unit timecards and submit to payroll.
  • Assist with booking and approval for crew member hotel reservations.
  • Coordinate promo shoots in Studio 8H.
  • Identify, set up, and clean up cast dressing rooms and background holding space.
  • Negotiate trained animals, book, and coordinate with handler on set.
  • Help other coordinators track script rewrites and submit changes to cue card department.
  • Assist with interviewing and hiring PAs and interns for Film Unit.
  • Order Film Unit ID Badges: distribute at start of season and collect at end of season/end of employment term.
  • Order and track stage supplies (office supplies, water, etc.)
  • Ensure kitchen is prepared and stocked for caterers.
  • Provide general administrative assistance on production’s dark weeks (miscellaneous receipts, invoices, timecards, etc.)
  • Act as a liaison between departments and producers.
  • Creation of call sheets, production reports and distribution lists.
  • Secure shooting permits with the Mayor’s Office of T.V and Film.
  • Other responsibilities as assigned.

Qualifications/Requirements

  • Minimum of 4 years of prior executive assistant experience in TV or features (preferably at a studio or network) supporting senior executives.
  • Minimum 1 year experience using Microsoft Office (Word, Excel, Outlook, etc.)
  • Interested candidates must submit a resume/CV through nbcunicareers.com to be considered.
  • Bachelor's degree or higher.
  • Willingness to work overtime and be flexible with hours.
  • Must be willing to work at 30 Rockefeller Center.
  • Must be 18 years or older.
  • Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program. 
  • Must submit an attestation disclosing your COVID-19 vaccination status and, if partially or fully vaccinated, submitting your vaccination record no later than 7 days following commencement of employment.
  • Must be fully vaccinated against COVID-19 at the commencement of employment or must undergo regular COVID-19 testing if Company determines your job position requires accessing an NBCUniversal worksite.
  • Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.

Desired Characteristics

  • Someone that's a team player with strong work ethic.
  • Should possess excellent written and communication skills. 
  • Highly motivated self-starter.
  • Professional business manner. 
  • Comfort working with all levels of management and talent.
  • Seeking a very detail-oriented person with the ability to multi-task.
  • Ideal candidate works well under pressure in a fast-paced environment.

Job ID 67087BR

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