Flex Type Hybrid - This role is considered hybrid, which means the employee will work a portion of their time on-site from a Company designated location and the remainder of their time remotely.

Job Responsibilities
Provide day-to-day administrative support for high level executive including (but not limited to) the following:

  • Manage schedule, calendar and meetings for executive
  • Schedule and coordinate meetings with all relevant information
  • Ability to tactfully manage executive’s time, multi-task and communicate clearly and effectively with all team members
  • Field heavy volume of daily phone calls and maintain accurate phone log
  • Screen and flag important incoming emails to appropriate team members, manage junk email, maintain and set up email rules
  • Arrange travel plans and create detailed itineraries for executive (and other executives where relevant)
  • Maintain daily files for meetings (record as needed)
  • Handle talent/filmmaker jet requests
  • Liaise with the offices of the Chairman, President of the Studios, President of Marketing, etc. and create/maintain executive schedules and coordinate on the ground logistics for publicity global tours, conventions, film festivals and other events
  • Filing of reference materials, background and overview information
  • Preparation of all business-related expenses using Concur/SAP travel proxy role in a timely manner and checking all direct reports’ expenses are coded appropriately