We are looking for an Assistant to the Executive Producer to work with all day-to-day operations as outlined below. This position will support the Production with a variety of administrative and functional responsibilities not limited to managing schedules, coordinating meetings and handling travel arrangements for Executive Producer for E! News.

Essential Responsibilities:

  • Coordinate and set up internal/external client meetings as required including working with production resources to clear guests and grant access to lot
  • Coordinates travel schedules and arrangements, collects required travel documentation
  • Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card
  • Maintains proper recordkeeping and filing system for all work
  • Composes and types routine e-mail correspondence
  • Performs basic administrative tasks, e.g. faxing, photocopying and filing
  • May assist in coordinating for temporary help, storage, meeting offsites etc.
  • Handles phones including logging, placing and rolling calls
  • Administrative duties including answering calls, scheduling and coordinating meetings, copying, filing, expense reporting and planning travel arrangements for EP and Co-EP
  • Contribute to editorial including logging, pitching, and taking notes during editorial meetings as assigned by the EP and Co-EP
  • Special projects as assigned


UNIVERSAL CITY CALIFORNIA
STUDIO
ADMINISTRATIVE ASSISTANT