The Executive Assistant’s responsibilities include managing complex calendars, managing travel plans & associated expenses, editing key emails and memos, and coordinating with administrative support across their business organization. A successful candidate is a strong communicator, highly detail-oriented, with the ability to make judgment calls and move quickly. Prior experience as an executive assistant in a fluid, fast-paced environment is a must. This position will be based in Los Angeles, CA in-office on a hybrid schedule.

Responsibilities

  • Proactive management of calendar, travel, and expenses for VP
  • Scheduling complex and high-visibility meetings and calls, internally & externally 
  • Coordinate travel arrangements and process expense reports
  • Creating presentations and documents using Google Workspace 
  • The ability to assist with team projects and events as needed
  • Partner closely with the organization’s HR partners and cross-functional teams to identify issues and solutions affecting the morale and cultural health of the organization
  • Coordinating large team offsite events & activities

Qualifications

  • 7+ years of experience managing multiple executive calendars
  • Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
  • Strong writing and editing skills
  • High attention to detail
  • Responsive and able to work flexibly across multiple time zones
  • Able to stay calm under pressure and work on short deadlines
  • Strong organization skills, with the ability to prioritize and balance multiple projects, and switch easily between tasks
  • Independent worker, with strong judgment and ability to make decisions quickly
  • Discreet with the ability to maintain confidential information
  • Being tech-savvy is a huge plus
LOS ANGELES CALIFORNIA
STUDIO