The Executive Assistant will assist the VP, Production Finance and team in the day to day operations of the Lucasfilm production finance department. They will assist with the coordination of the day-to-day responsibilities of the VP, Production Finance and Los Angeles based Executives on the Lucasfilm Production Finance Team.
This position is based in Los Angeles, CA.
What You’ll Do
- Administrative duties, including but not limited to the following: Taking ownership of the VP, and Production Finance team calendars, scheduling, meeting invitations, executive travel arrangements, office logistics, etc.
- Process expense reports for the VP, Production Finance and the Production Finance Executives
- Keep the department running smoothly by taking ownership of managing phone calls, emails, ordering supplies, mailing and shipping, etc.
- Meet and greet visitors for in person meetings
- Sit on the desk for the VP as well as other Production Finance Executives
- Role requires ability to do overtime work and be flexible regarding ‘on call’ work when as needed or when requested.
- Assist the VP, and the Production Finance Executives with ad hoc projects as needed or requested
- Provide assistant to other members of the production and production finance team
- Coordinating with the administrative staff of other departments for interdepartmental projects
- Assisting with the management of department document filing and storage, physical and digital
- Openness to travel and hybrid WFH and in-office as required