Specific responsibilities include, but are not limited to:

  • Maintain calendars for 2-4 Executives and alignment with their direct reports, including scheduling meetings both internally and externally, and booking various events
  • Coordinate travel arrangements, both domestically and internationally, including passport renewals and processing visas
  • Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport
  • Process expense reports
  • Assist with onboarding new hire tasks for this team
  • Display professionalism in communication with internal and external partners
  • Ability to handle special projects and ad hoc requests as needed, e.g. assistance with preparing a presentation, org charts, spreadsheets, etc.

Qualifications:

  • 5+ years as an Executive/Administrative Assistant
  • Prior experience supporting executives is preferred
  • Event organization experience
  • Strong written and verbal communication skills and the ability to multi-task
  • Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
HYBRID REMOTE / LOS ANGELES CALIFORNIA
STUDIO
ADMINISTRATIVE ASSISTANT