Overview & Responsibilities:

- Calendar management
- Schedule department meetings and reconcile expenses in a timely manner
- Maintain talent databases and organizational grids
- Book talent travel and handle all logistics
- Assist in processing payments for talent and glam, as needed
- Provide team support in managing talent onsite at tentpoles, press events, film festivals, and premieres
- Maintain relationships with existing vendors, while identifying new beneficial partners
- Brainstorm unique talent gifting ideas (holiday, production, achievements, congratulatory, etc.)
- Assemble and mail talent start of production and premiere gifts

Basic Qualifications

- Minimum 3+ years of administrative + entertainment industry experience
- Fluency in commonly used cloud-based software: Microsoft 365, G-Suite, Slack,Airtable, Concur, etc.

Additional Qualifications

- Bachelor's degree preferred
- Discernment. You habitually exercise discretion with internal, sensitive, and confidential business; you're keenly aware of your location, audience, surroundings, and who might be listening
- Understand the nuances of working with executives, talent, and industry representatives
- Familiarity with Wrike is a plus!
- Ability to travel, work evenings, holidays, and weekends, as needed
- Excellent written and verbal communication skills
- Ability to prioritize and balance multiple tasks across several projects/productions
- Ability to maintain composure in high-stress productions and events
- Maintains a professional demeanor with both talent and executives
- Strong attention to detail and outstanding organizational skills
- Must be self-motivated, poised, patient, positive and have superior interpersonal skills