Hello Sunshine is seeking an organized and proactive Office Coordinator. This person manages the front desk and supports the day-to-day operations of the facilities team. This role reports to the Sr Director of Operations.

- Greet staff, visitors and vendors and assist with guest check-in
- Sort and deliver incoming mail and packages
- Coordinate shipping and courier requests and assist teams with outbound items
- Answer phone calls, provide accurate information and direct inquiries accordingly
- Track office and kitchen supply inventories; Submit timely recurring orders for restock
- Assist with office upkeep including maintenance orders, light cleaning, and organizing, including furniture and fixtures
- Manage vendors, including scheduling, obtaining COIs and W9s, coordinating with building management, and internal record keeping
- Oversee conference room calendars and booking, assist with scheduling as needed
- Create, update and share instructional information with staff on recurring office processes
- Perform weekly checks on office equipment including copiers and ensure up-to-date maintenance
- Handle sensitive information while maintaining discretion and confidentiality
- Support teams including Human Resources, IT, Finance & Accounting, and Production Services
- Serve as a point of contact on frequently asked questions and guidance for staff

- 3 years experience in Office Administration
- Excellent organizational, communication and interpersonal skills
- Customer service focused, proactive, and solution-oriented
- Ability to multi-task, establish priorities, and handle a fast pace with professional resolve
- Experienced with Microsoft Office Suite, tech-savvy and quick-learning