We are looking for an administrative assistant to support one of the two EVPs of Business Affairs for our US TV Studio, headquartered in Culver City, CA.

- Provide expert organizational and administrative support to EVP/co-head of the department to ensure smooth flow of operation
- Manage phone calls, take accurate messages and update phone sheet
- Take notes on calls, as needed
- Heavy schedule/calendar management
- Coordinate all internal and external meetings and calls, reserve conference rooms
- Collect and prepare information/documents for all meetings and conferences
- Generate and submit monthly expense reports
- Manage and track executive approval flow
- Maintain and update internal and external contact database
- Manage travel arrangements

Additional responsibilities include, but are not limited to the following:
- Assist in drafting letters, agreements, abstracts, and memorandum
- Coordinate with other departments within SPT to update active project assignments chart
- Onboard new BA employees and interns
- Serve as backup for Rightsline/Deal Tracker in assigning projects
- Printing, filing and organization of paperwork
- Keep track of necessary office supplies and order updates
- Assist visiting executives, as needed
- Coordinate and handle special projects