What you’ll do:
• Act as administrative support to events team including relevant meeting scheduling, project management, tracking budgets, contracts and sales status and other assigned tasks
• Work closely with Event Team to support team in day-to-day tasks and follow ups
• Assist department with billing submissions, tracking and timely payments for partners/vendors
• Proactively maintain venues, vendors, catering relationships, updating shared database for department, researching and proactively adding vendors on an as-needed basis
• Work in tandem with LA Manager in co-ownership of list management, invite and tracking process for all events and any promotional email materials (save the dates etc.)
• Work with graphic designer to create invites and event collateral for events
• Assist with conference travel, large hotel blocks, apartment blocks, ground and air transportation
• Assist senior members of the team build relationships and manage communications around key conference tentpoles
• Be an active participant in idea generation, brainstorms and creative ideation of events
• Source sponsorship collateral, premiums/holiday gifts and maintain inventory of companies branded items
• Uphold strict level of confidentiality

What you’ll bring:
• 2-3+ years in a support role in media, marketing, advertising, technology, finance and/or consulting fields, ideally in coordinating events
• Confident self-starter with the ability and initiative to work independently and effectively under pressure
• Strong organizational, communication and administrative skills (internal and client facing)
• Ability to interact comfortably and effectively with employees at all levels as well as external partners and clients
• Ability to work under pressure in a fast-paced environment
• Possess strong attention to detail and proactive problem solving
• Ability to multi-task efficiently and effectively
• Great social and interpersonal skills and a team player with a positive attitude who works well with others
• Proficiency in Microsoft Office XP (Word, Excel, PowerPoint, Outlook), PowerPoint, Concur and expense reports
• Excellent verbal, written and interpersonal skills
• Ability to anticipate shifting priorities
• Limitless intellectual curiosity and general desire to learn