Columbia Records is looking for an Administrative Assistant to support senior members of the A&R team.
What you'll do:- Act as a liaison between senior members of the A&R team and a wide array of internal and external contacts including senior management, outside industry contacts, artists, artist managers, vendors, internal departments, etc.
- General administrative duties in support of multiple A&R executives. These include but are not limited to:
- Answering phones, coordinating meetings, maintaining calendar, arranging conference calls, maintaining contact lists, etc.
- Preparing business expense reports in a timely, accurate and efficient manner
- Booking travel and creating and confirming travel itineraries
- Ordering and maintaining music product and office supplies
- Maintaining files, archives, and other assets for the department.
- Issuing purchase orders to vendors, obtain necessary approvals for invoices and costs, and process invoices
- Work with A&R, A&R Operations, and Release Planning to ensure delivery of assets (masters, credits, lyrics, agreements, etc.) in timely and accurate manner.
- Disseminate updated project details and assets as requested.
-Coordinate artist recording sessions which includes but is not limited to booking recording studios, engineers and artist travel.