The Administrative Assistant will handle the day-to-day administrative duties for 3 Vice Presidents in the Marketing Department – VP, Creative Services, VP, Originals Marketing, and VP, Digital Marketing.

- Manage and maintain executives’ calendars, assist in meeting preparation, conference room setup, and schedule/coordinate meetings, conferences, teleconferences. Attend and take notes as applicable.
- Screen incoming calls and correspondence and respond independently when appropriate
- Manage a high level of communication with internal and external contacts including, internal staff and management
- Arrange domestic and international travel as needed
- Prepare expense reports & departmental invoices, including coding, scanning, and reconciling; experience with Concur or other expense system preferred
- Develop processes that simplify, automate, and add reliability to all departmental procedures
- Create and maintain databases and key spreadsheets
- Prepare PowerPoint and other materials for department meetings and presentations
- Work with the Office Services and IT team to maintain office supplies and expedite technology requests
- Maintain confidentiality and discretion for all conversations, meetings, and documents

Qualifications & Skills

- Bachelor’s degree or relevant administrative experience
- Strong computer skills including: Outlook, Google Drive (Docs, Sheets, Slides)
- Excellent organization, time, and project management skills
- Exceptional written, verbal, and interpersonal communication skills and previous experience working with senior executives
- Self-starter with the ability to multi-task, prioritize, and work proactively in a fast paced, high volume, creative and deadline-oriented environment with appropriate time-management and prioritization, and close attention to detail
- A passion for entertainment marketing and pop culture a plus