Your New Role:

Coordinates both creative and administrative duties associated with music searches, on and off-camera performances, and script review for Warner Bros. TV; works with music vendors and other outside music resources; maintains production contacts and schedules; updates and organizes digital archives, databases, and online resources; oversees A/V equipment and use; provides essential support fielding phones, scheduling meetings, maintaining department calendars, distribute mail, create reports, and manage project related expenses.

Your Role Accountabilities:
- Drawing upon knowledge of current music trends, assists in making requests to music licensors to gather music submissions for specific searches, organize for review, and prepare pitches as requested for distribution to the shows.
- Reads and reviews scripts and revisions noting music uses, logging and reporting any cues, on camera performance or changes.
- Assists with providing resources for; and obtaining schedules, assets, episodic score and materials, reconciling cue sheets, and other pertinent details as needed from; music supervisors, music editors, composers, production and post departments of every show. Works closely with others within the department to collect such information and assemble documents and reports.
- Imports/digitizes and keeps records of all outgoing/incoming music, maintaining the Music Archive with acquired promotional product from record labels and music publishers, or by purchasing music at retail outlets, including acquisition of original work-for-hire assets.
- Organizes and maintains various departmental files, logs, network databases, on-camera performance charts and filing systems.
- Tracks and maintains staff and crew lists, production and post schedules electronically, to ensure they are all up-to-date as changes are made throughout the season.
- Organizes and sets up Zoom and Microsoft Teams conferences, answers telephones, screens, logs, and places/organizes calls and conferences, maintains and updates industry contacts for the department.
- Types correspondence and/or reports (i.e. expense reports, weekly reports).
- Assists with preparation of presentation and demo materials utilizing current industry software, techniques, and resources.
- Creates links, uploads/downloads files, sets up file sharing permissions for third parties, converts files to requested formats and coordinate delivery to shows and other departments as needed.
- Researches all music related requests, including commercial/library music, artist/composer information, and musical genre inquiries.
- Completes monthly expense reports for music purchases and reconciles P-Card purchases.
- Schedules appointments, meetings, arrange guest parking, prepare meeting facilities, manage computer and A/V resources, etc.
- Opens, reviews, and distributes incoming mail.
- Assists with contacting, and maintaining the database of potential musicians for sideline and recording sessions, collecting photos, pertinent information and availability.
- Provides back-up coverage for other department assistants as needed
- Performs other related administrative and departmental duties as assigned.

Qualifications & Experience:

Work Experience
- Must have music Industry background.

Education, Professional Training, Technical Training or Certification
- High School diploma or equivalent
- College Degree Preferred

- Proficient in Mac and Windows PC programs: Microsoft Word, Excel, Outlook, and PowerPoint.