Hearst Media Production Group is seeking a freelance Office Production Assistant.
Responsibilities- Opening and closing the office
- Answering phones and greet guests
- Ensuring that all office spaces are clean, fully stocked, and running smoothly
- Interfacing with building management and vendors (such as requesting repairs)
- Maintain office documents such as staff lists, asset lists, casting database, etc.
- Processing expense reports (including credit cards reconciliation)
- Monitoring gear check out and managing storage units
- Managing production management calendar
- Organizing field releases
- Running errands for productions as needed
- Booking travel
- Occasionally assisting on set for productions
Qualifications
- Possess strong organizational skills
- Able to self-manage their responsibilities efficiently and professionally
- Proactive and detail-oriented with the ability to multi-task effectively
- Ability to operate general office equipment
- Proficiency in MS Office, Google Suite, Zoom
- Basic knowledge of AirTable is a plus
- Possess valid driver’s license, have a clean driving record and access to reliable transportation