We are seeking an experienced Administrative Assistant to support our executives on the Publicity teams in Los Angeles and New York.

Specific responsibilities include, but are not limited to:

  • Maintain calendars for 4 publicity executives and alignment with their direct reports, including scheduling meetings both internally and externally, and booking various events and meetings
  • Coordinate travel arrangements, both domestically and internationally, including passport renewals and processing visas
  • Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport
  • Handle and process monthly expense reports for 4 publicity directors
  • Manage setting up new vendors, agencies and freelancers SOW’s, contracts and payments
  • Maintain, curate and distribute department’s press facing “weekly screener letter”
  • Keep media center updated with relevant information about upcoming series and assist with general queries / issues / troubleshooting/assigning press screeners as needed
  • Main point of contact with internal media monitoring service and manage tracking list
  • Support in compiling press clips for titles on an as needed basis
  • Assist directors with internal travel needs as well as assisting the teams with talent travel and itineraries for large scale events when needed
  • Update and manage press lists, press DLs and internal team DL’s
  • Create and manage Complimentary Membership/Subscription Codes
  • Schedule screenings for press and key contacts
  • Handle drive-ons for guests
  • Manage inquiries from the general series PR inbox and route to campaign leads
  • Maintain and update team onboarding documents and assist with onboarding new hires


  • BA/BS Degree - 3-5+ years as an executive assistant or administrative assistant
  • Prior experience supporting marketing/PR executives is preferred
  • Strong written and verbal communication skills and the ability to multi-task
  • Event organization experience
  • Proficiency in Google Preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel