Responsibilities
- Provide administrative support to Security & EHS Directors
- Provide support to the overall Security & EHS Teams in Los Angeles and international offices
- Manage complex calendars for a growing team, including scheduling internal and external meetings with multiple parties across multiple time zones
- Manage general administrative duties, including processing and tracking invoices, facilitating team and visitor requests, and ordering supplies
- Coordinate travel arrangements, both domestically and internationally
- Assist with onboarding of new hires
- Collaborate with executive assistants and admins across teams on various aspects, including conferences and off-site meetings
- Manage a heavy volume of communication and administrative paperwork internally and externally
- Organize, attend, and participate in stakeholder meetings
- Coordinate vendor meetings
- Create a positive atmosphere of professionalism and support
- Build and maintain strong working relationships with executives, department leads and staff, and outside vendors to deliver results based on their needs
- Support team leaders & coordinators with ad hoc projects
Qualifications:
- 4+ years experience as an Administrative or Executive Assistant, providing support to multiple executives at a fast-paced company (experience in an entertainment/tech setting a plus)
- Proficiency in Google Suites (Gmail, Drive, Calendar, Docs, Sheets, Slides)