• Provide administrative support to Security & EHS Directors
  • Provide support to the overall Security & EHS Teams in Los Angeles and international offices
  • Manage complex calendars for a growing team, including scheduling internal and external meetings with multiple parties across multiple time zones
  • Manage general administrative duties, including processing and tracking invoices, facilitating team and visitor requests, and ordering supplies
  • Coordinate travel arrangements, both domestically and internationally
  • Assist with onboarding of new hires
  • Collaborate with executive assistants and admins across teams on various aspects, including conferences and off-site meetings
  • Manage a heavy volume of communication and administrative paperwork internally and externally
  • Organize, attend, and participate in stakeholder meetings
  • Coordinate vendor meetings
  • Create a positive atmosphere of professionalism and support
  • Build and maintain strong working relationships with executives, department leads and staff, and outside vendors to deliver results based on their needs
  • Support team leaders & coordinators with ad hoc projects
  • 4+ years experience as an Administrative or Executive Assistant, providing support to multiple executives at a fast-paced company (experience in an entertainment/tech setting a plus)
  • Proficiency in Google Suites (Gmail, Drive, Calendar, Docs, Sheets, Slides)
When reality meets film production...