Role Summary:
Coordinator to two Media SVPs and their teams covering Domestic Theatrical Media.
Essential Responsibilities:
- Manage calendars and expenses for SVP and VP
- Schedule and Coordinate Virtual and In-Person Meetings, which includes but is not limited to:
- Inviting appropriate parties
- Obtaining studio lot drive-on passes
- Reserving conference rooms and assisting in the set up
- Running tech and screen sharing for virtual and hybrid meetings
- Arranging for catering, where necessary
- Taking and distributing meeting notes including capturing next steps, when requested
- Manage full team vendor meetings (linear, digital, integrated) including scheduling, post- meeting notes and key follow ups
- Generate PowerPoint / Keynote presentations for internal presentations and Filmmaker meetings
- Create and edit media Excel charts for evaluation and presentation purposes
- Create weekly media recap memos for senior management, supervised by media managers, when films are in flight
- Collect and distribute documents for high-level internal and filmmaker meetings
- Pull and evaluate competitive spend and schedule data from ISpot platform
- Research and analyze media and promotional campaigns of other studios/networks
- Maintain digital files in shared server
- Participate in opportunistic projects, pilots and taskforces
- Participate in departmental DEI and mentorship programs, if desired
- Facilitate on the lot screening of films/footage for agency and partners
- Secure IT support when needed by team members
- Responsible for answering phones and managing messages, during in-office work
Qualifications
- 1+ year of experience in the entertainment industry
- Working knowledge of Microsoft-based software: Outlook, Word, Excel, PowerPoint