Role Summary:

Coordinator to two Media SVPs and their teams covering Domestic Theatrical Media.

Essential Responsibilities:

  • Manage calendars and expenses for SVP and VP
  • Schedule and Coordinate Virtual and In-Person Meetings, which includes but is not limited to:
    • Inviting appropriate parties
    • Obtaining studio lot drive-on passes
    • Reserving conference rooms and assisting in the set up
    • Running tech and screen sharing for virtual and hybrid meetings
    • Arranging for catering, where necessary
    • Taking and distributing meeting notes including capturing next steps, when requested
  • Manage full team vendor meetings (linear, digital, integrated) including scheduling, post- meeting notes and key follow ups
  • Generate PowerPoint / Keynote presentations for internal presentations and Filmmaker meetings
  • Create and edit media Excel charts for evaluation and presentation purposes
  • Create weekly media recap memos for senior management, supervised by media managers, when films are in flight
  • Collect and distribute documents for high-level internal and filmmaker meetings
  • Pull and evaluate competitive spend and schedule data from ISpot platform
  • Research and analyze media and promotional campaigns of other studios/networks
  • Maintain digital files in shared server
  • Participate in opportunistic projects, pilots and taskforces
  • Participate in departmental DEI and mentorship programs, if desired
  • Facilitate on the lot screening of films/footage for agency and partners
  • Secure IT support when needed by team members
  • Responsible for answering phones and managing messages, during in-office work


  • 1+ year of experience in the entertainment industry
  • Working knowledge of Microsoft-based software: Outlook, Word, Excel, PowerPoint
When reality meets film production...