Specific responsibilities include, but are not limited to:

  • Maintain calendars for 2-4 Executives and alignment with their direct reports, including scheduling meetings both internally and externally
  • Coordinate travel arrangements, both domestically and internationally, including passport renewals and processing visas
  • Assist with planning team, cross-functional and external offsites and events through coordination with colleagues and peers for flawless logistical execution
  • Process expense reports
  • Assist with onboarding new hire tasks for this team
  • Display professionalism in communication with internal and external partners
  • Ability to handle special projects and ad hoc requests as needed, e.g. org charts, spreadsheets, etc. 
  • Serves as liaison as directed for executives from other offices, e.g.; deliveries, events, visitor information, meeting support, etc.
  • Coverage for other leader(s) calendars, travel, expense and general administrative needs when peers are utilizing time off


  • 3+ years as an Executive/Administrative Assistant 
  • Prior experience supporting multiple executives is preferred
  • Event organization experience
  • Strong written and verbal communication skills and the ability to multi-task
  • Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
When reality meets film production...