Key Responsibilities and Accountabilities:

  • Act as gatekeeper and first point of contact for the office; greeting and directing clients, employees and general visitors
  • Answer & screen phones in polite, professional and positive manner
  • Maintain office common areas and conference room scheduling
  • Ensure kitchen is stocked & office supplies are ordered when needed and where applicable
  • Redirect and manage flow of incoming packages and mail to mailroom and the appropriate facility areas
  • Plan, execute and manage occasional office social events with discretion and professionalism at all times
  • Provide additional ad-hoc administrative support to the team as needed
  • Complete ad-hoc department projects for various departments across the agency as needs arise, including script coverage, cutting client scenes, and various departmental administrative requests 

Required Skills:

  • Polished, outgoing, professional manner
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office Suite – Outlook, Teams, Excel
  • Ability to multitask and prioritize tasks accordingly

Qualifications and Training:

  • 1-2 years of receptionist/administrative experience preferred
  • High school degree or equivalent
  • Strong understanding of and enthusiasm for the Media, Sports, Events industry
When reality meets film production...