The Executive Assistant serves as a key member of the team working to support the EVP and SVP, Production within a high volume, quick paced production unit.

Job Responsibilities: Executive Assistant, A+E Factual Studios

Data Management 

• Manage the tracking of A+E Factual Studios’ projects through Airtable. This includes but is not limited to: the number of hours delivered per year, series/show production status and updates by episode, commission information, internal/external delivery detail, DEI and population information.
• Analyze data for certain milestones: calculate costs, hour count, delivery count, and other metrics for corporate presentations 
• Manage finance trackers with cost and delivery information.
• Manage kick-off announcements for all new shows including kick-off emails to relevant departments, meetings with different departments, eg. post, social, photo, shortform.

Show Team Management 

• Manage A+E Factual Studios’ Google Drive with the help of IT ensuring all show teams are using properly, troubleshooting when needed.
• Create Box folders and Google Drive sites for each production including making sure documents within are up to date. 
• Coordinate with Production Management to send updated budgets and schedules.
• Manage Air Dates and notifications to participants and crews 
• Track development and show deliverables, meeting agendas and action items for SVP, Production.
• Assist show teams on special projects, eg style guides, vision decks, research as directed.

Administrative Duties 

• Manage execution of legal documents for show based shoots and intercompany agreements.
• Prep agendas and meeting materials for SVP, Production 
• Assist in creation/design of PowerPoint decks for various corporate presentations.
• Schedule meetings, manage expenses, travel and corporate gifts for the EVP/SVP. 
• Coordinate with our internal show teams to ensure accurate DEI information to report to HR.  

THE IDEAL CANDIDATE WILL: 

• Have a minimum of 2 years in unscripted or scripted programming production with production field experience a plus. 
• Have prior administrative experience supporting VP or above is preferred. 
• Be versed in today’s latest software programs; Airtable, MS Office Suite (ie Word, Excel, Power Point), Other presentation software, Google Suite, etc