ABC Entertainment is seeking a dynamic, highly motivated Assistant to support the casting department and executives within the team. This includes phone and calendar management, taking notes during important phone calls, and special projects as assigned

• Provides support for two executives in Casting for ABC Entertainment
• Manage all scheduling and calendar for executives
• Assist in talent outreach initiatives including Actor Audition Workshop Week, High School Initiative, Talent Showcase with executives
• Develops and maintains databases, distribution lists, mailing lists and filing systems
• Handles travel arrangements, reservations, etc. on behalf of executives
• Maintains standards of strict confidentiality with respect to all matters and documents
• Ability to work well with executives, staff members, talent, and visitors
• Maintain calendar, phones and travel arrangements
• Track and submit expense reports on behalf of executives and talent initiatives
• Organize files, contracts and legal documentation
• Prepare presentations for internal/external meetings
• Handle client contact list and correspondence with clients
• Collaborate and contribute on talent outreach meetings, memos, and events

Basic Qualifications:
• One or more years supporting an executive in an administrative capacity in Casting, agency or a Network/Studio
• Demonstrated proficiency with MS Internet Explorer, PowerPoint, Word, Excel, and Outlook
• Edit and upload actor materials such as auditions, demos, etc via Cast-It, iMovie, Final Cut Pro, Quicktime
• Willingness to work a flexible schedule to accommodate overtime as needed
• Experience building and maintaining filing systems and organizing and maintaining large amounts of data
• Excellent verbal and written communication skills including telephone etiquette
• Ability to assume responsibility, function effectively in team environment or independently, with minimal supervision
• Detail oriented, organized, and able to multi-task
• Demonstrated proactive problem-solving skills
• Demonstrated ability to handle confidential and sensitive information
• Ability to function in a demanding environment with competing and changing priorities
• Ability to recognize a need and take ownership of its completion
• Ability to work as a team player within the department and assist other executives and assistants when needed
• Appreciation for talent and the desire to get to know their work by going to theater, comedy clubs, showcases, etc.
• Demonstrated interest in casting

Preferred Qualifications:
• Knowledge and mastery of SAP & Concur and its various functions ranging from eSource to expense reports
• Familiarity with IMDB, Studio System, ESN, VPO, DAX, CastIt Systems are preferable

Required Education
• Bachelor’s Degree or equivalent work experience

Job ID 902564BR

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