The Unscripted & Alternative Entertainment team at ABC Television is seeking an experienced and proactive Administrative Assistant with a passion for late-night and live event television to manage a busy schedule while performing a variety of administrative, research and creative tasks in a fast-paced environment.

Responsibilities:

  • Manage a busy calendar including scheduling important meetings with high-ranking executives at ABC and producers at Jimmy Kimmel Live (JKL) and other projects. While working remotely, managing, and creating zoom links for meetings and ensuring a smooth process for virtual business.
  • Work collaboratively with admins to facilitate clear communication between executive, producers, and other key members at the company and productions.
  • Read and examine daily show scripts, monologues, outlines, clips, and other show materials.
  • Manage expense reports and ensure they are submitted in a timely and correct manner.
  • Proactively update and maintain resource calendars, ratings research, talent lists and other guides to aid in show strategy.
  • Draft regular show highlight reports to be viewed by executives across Disney General Entertainment Content.
  • Manage special projects as needed by executive
  • While working remotely, check voicemails and pass along all messages. When we return to the office, answer, and roll calls while accurately tracking an active phone log.
  • When we return to the office, effectively maintain two offices for executive: the ABC office in Burbank and the JKL office in Hollywood, and travel to both offices daily.
  • Facilitate regular travel itineraries including flights, lodging, car arrangements, etc.
  • Process and coordinate all JKL ticket requests for The Walt Disney Company while serving as an onsite liaison and escort for VIP guests.
  • Above all, act as a professional representative on behalf of the executive and The Walt Disney Company.

Basic Qualifications:

  • A minimum of 2 years of previous experience in a similar role at a creative agency, studio, network, or production company.
  • Ability to keep calm under pressure, while prioritizing effectively and following through on all assignments.
  • Positive attitude and an ability to work well with other team members.
  • Demonstrated organizational and interpersonal skills.
  • Ability to maintain highly confidential information.
  • Astute attention to detail.
  • Ability to effectively coordinate multiple projects simultaneously.
  • Excellent written and verbal communication skills.
  • Ability to work independently and with minimal supervision.
  • Willingness to work flexible hours.
  • Expert in Microsoft Office – including Outlook, Word, Excel, and PowerPoint – and proficiency in all social media.

Preferred Qualifications:

  • Passion for Late Night television and comedy.
  • Experience in the Talk Show or Live format.
  • Working knowledge of the Entertainment Industry, Television Trends, Agencies, and social media.
  • SAP experience.

Required Education

  •  Bachelor’s Degree or equivalent work experience.

Job ID 902560BR

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