The Administrative Assistant will provide administrative and personal support to the President of DreamWorks Animation 



Essential Responsibilities: 


  • Manages heavy and complex schedule and coordinates meetings with internal and external parties utilizing multiple calendars. 

  • Provides meeting support that includes preparing agenda, taking notes, building presentation decks, etc.
  • Coordinates travel schedules and arrangements, collects required travel documentation
  • Prepares and processes P-card and expense reports in accordance with established divisional travel policy 
guidelines; ensures the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card 

  • Maintains proper recordkeeping and filing system for all work 

  • Composes and types routine e-mail correspondence 

  • Perform basic administrative tasks, e.g. scanning, photocopying and filing 

  • Assists other department members and dept heads as necessary 

  • May assist in making arrangements for temporary help, storage, meeting offsites etc.
  • Collaborates & communicates with 2nd Administrative Assistant on the East Coast to balance support
  • Handles heavy phones (including logging, placing, and rolling calls) 

  • Maintains up-to-date contact lists 

Qualifications/Requirements

  • 2-3 years administrative experience in an entertainment setting

  • Interested candidates must submit a resume and cover letter online to be considered
  • Must be willing submit to a background investigation

  • Must have unrestricted work authorization to work in the USA

Desired Characteristics

  • At least 2-3 years of administrate experience in a corporate or entertainment production setting
  • Proficient in Microsoft Office and Gmail systems, especially PowerPoint

  • Bachelor’s degree (or a High School Diploma/GED and a minimum of 5 years administrative assistant experience)

  • Initiative – Demonstrate by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision

  • Detail Oriented – Pays attention to multiple details and tasks while minimizing errors
  • Organization – in order to manage multiple tasks effectively, must be organized in approach and executive of work

  • Diplomacy – in the most difficult situations, maintains positive relationships with tact and efficiency not appearing frustrated or upset

  • Team Player – demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas

  • Confidentiality – Must be able to maintain department business with the utmost confidentiality
  • Flexibility – Demonstrates experience working in, and a positive attitude toward a rapidly changing business environment

  • Knowledge of content development or production is a plus!

  • Discretion – In light of considerable exposure to deals and discussions of a confidential nature, maintains a high standard of discretion and integrity in handling of such information

  • Research experience is a plus

Job ID 66627BR

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