This role maintains a highly organized office for a Senior IMAX Executive and provides exceptional administrative and clerical support with limited direct supervision.

- Handle and screen a high-volume of incoming calls with tact and discretion; place outgoing calls; maintain detailed phone call activity log
- Determine the importance of internal and external meeting requests, prioritize and schedule accordingly, and communicate schedule to requestor
- Interact professionally, diplomatically, and effectively with staff and high-profile clients on the phone and in person
- Organize and maintain the Senior Executive's Outlook calendar and contact list; roll call
- Protect and maintain confidentiality of the Senior Executive's office information and activities
- Maintain and follow-up on time-sensitive tasks
- Prepare detailed presentations and spreadsheets for internal and external use
- Arrange domestic and international travel, transportation, and accommodations in conjunction with corporate travel; prepare comprehensive and detailed itineraries
- Coordinate and schedule appointments, meetings, events, and prepare/organize participant materials
- Organize, prepare, and process executive expense reports; review and evaluate expense reports submitted for the Senior Executive's approval
- Coordinate and host film screenings, many of which are after hours, including scheduling, greeting and escorting guests
- Coordinate and execute the transfer of highly confidential materials between the Playa Vista, New York, and Toronto IMAX offices, as well as external clients and studios
- Provide technical service support to the Senior Executive's, such as set up and operation of office audiovisual equipment, computer hardware, and cell phone/personal data devices
- Type and proof letters, e-mails, memos, or other correspondence
- Maintain and organize executive personal network drive and hard copy filing systems
- Perform personal errands as needed, e.g., picking up lunch, making adhoc purchases
- Other duties and projects as assigned while maintaining the utmost professionalism

- Polished professional with a minimum of five years of administrative experience supporting a senior level executive
- Studio or industry experience is preferred
- Veteran Entertainment industry experience required; studio, film and/or production expert preferred
- Proficiency with Microsoft Office: Word, Excel, Access, Outlook, and PowerPoint
- Ability to research the internet with ease