Provide administrative assistance to the SVP of Special Projects and Events. This position will provide administrative support as well as gain hands-on experience with event planning & execution.
Responsibilities to include, but not limited to:- Manage calendar
- Manage phones (if applicable via zoom)
- Coordinate domestic & international travel
- Process monthly expense reports
- Schedule in-person & virtual meetings, venue walk-throughs and messenger services
- Prepare and maintain team documents and secure all creative assets
- Process all POs and purchasing card payments via SAP Ariba and Concur systems software
- Create and submit all contract request forms to Sourcing, Finance and Legal departments and work with departments and vendors to ensure that all contracts are fully executed prior to event
- Collaborate with Risk Management department to ensure that vendor COIs are up to date and in accordance with Paramount Pictures company policy
- Troubleshoot any issues with vendor payments
- Oversee gate passes to ensure visitors are granted access as needed
- Create memorandums and distribution lists as instructed
- Order supplies for department
- Coordinate conference room requests and bookings
- Support team as needed with the preparation and onsite execution of events
- Assisting with event ticketing
- Assist onsite at events as assigned
- Staying up to date with Covid protocols
- Maintain a positive rapport with vendors and provide assistance and details, as needed
Qualifications/Skills
Basic qualifications:
- Bachelor's Degree or equivalent work experience preferred
- Minimum one year related experience
- Proficient with Word, Excel, and internet software