The Administrative Assistant will assist the SVP, Head of Marketing and Services at ADA with day-to-day administration, marketing, and support tasks.

Here you’ll get to:
- Manage domestic & international calendars, schedule meetings, arrange conference calls and travel, coordinate team meetings, order supplies, answer phones, manage sensitive documents, etc.
- Coordinate and book business travel arrangements, including domestic & international flights, hotel, & transportation.
- Submit, track, & maintain travel and entertainment expenses.
- Support Commerce and Marketing teams on Solicitations with partners, marketing submissions, and services tasks and maintain various budgets including travel & expense, meetings, advertising, etc.
- Coordinate and submit vendor invoices for respective departments, as required.
- Provide back-up coverage for the other Assistants during their absence which includes covering phones, reports, and other projects as needed.
- Produce PowerPoint and Excel reports and charts as needed.
- Maintain highly confidential and sensitive information.
- Work on special projects as needed and serve as SVP’s right hand.

About you:
- You are a ‘self-starter’ who takes initiative to get involved in all aspects of ADA and the various departments.
- You enjoy working in a fast paced work environment requiring strong multitasking skills, excellent time management, and an ability to prioritize your workload.
- You are highly organized with a strong attention to detail and follow up, & are able to work in a team environment.
- You have excellent interpersonal skills and are a strategic thinker who is results-oriented.
- You are able to work under pressure, communicate effectively, and deliver on deadlines.
- You have excellent communication skills (both written and oral).
- You have an ability to deliver on last-minute projects with tight deadlines. 
- You are very experienced with Microsoft office, including Outlook, Word, Excel, PowerPoint, etc.
- You have excellent verbal communication skills for telephone.