The Executive Assistant will provide executive-level support to the Chief Innovation & Design Officer.

THE DAILIES - YOUR IMPACT:

• Answer and connect phone calls on digital phone system.
• Track departmental tasks and projects to ensure appropriate prioritization of projects.
• Organize internal and external meetings or events including arranging and providing all logistical information.
• Ensure consistent and efficient interaction with other assistants across Shondaland.
• Track and reconcile monthly expenses and complete and submit expense reports.
• Manage merchandise sample process; working collaboratively with our partners to receive and return samples while managing product production timelines.
• Manage travel arrangements and creating itineraries.
• Manage contacts and maintain positive external partner relationships.
• Manage department gifting needs; sourcing and executing gifts for birthdays, show milestones, etc.
• Assist with design projects as needed, overseeing deliveries and vendors where applicable.
• Conduct preliminary research on a variety of topics; draft materials as needed.
• Track and keep an up-to-date matrix of all company content production and air schedules.
• Unlock and lock offices daily, managing any repairs and maintenance issues as they arise.
• Assist in the planning and implementation of company events and gifting including but not limited to professional development off-sites and holiday parties.
• Other relevant duties as assigned.
  

YOUR ESSENTIALS - QUALIFICATIONS:

• A minimum 3 - 5 years' experience providing administrative support to high-level executives required; 2-3 years in the entertainment or related field a plus.
• Associate or Bachelor's degree from an accredited college or university preferred.