The Executive Assistant will provide executive-level support to the Chief Innovation & Design Officer.


  • Answer and connect phone calls on digital phone system.
  • Track departmental tasks and projects to ensure appropriate prioritization of projects.
  • Organize internal and external meetings or events including arranging and providing all logistical information.
  • Ensure consistent and efficient interaction with other assistants across Shondaland.
  • Track and reconcile monthly expenses and complete and submit expense reports.
  • Manage merchandise sample process; working collaboratively with our partners to receive and return samples while managing product production timelines.
  • Manage travel arrangements and creating itineraries.
  • Manage contacts and maintain positive external partner relationships.
  • Manage department gifting needs; sourcing and executing gifts for birthdays, show milestones, etc.
  • Assist with design projects as needed, overseeing deliveries and vendors where applicable.
  • Conduct preliminary research on a variety of topics; draft materials as needed.
  • Track and keep an up-to-date matrix of all company content production and air schedules.
  • Unlock and lock offices daily, managing any repairs and maintenance issues as they arise.
  • Assist in the planning and implementation of company events and gifting including but not limited to professional development off-sites and holiday parties.
  • Other relevant duties as assigned.


  • A minimum 3 - 5 years' experience providing administrative support to high-level executives required; 2-3 years in the entertainment or related field a plus.
  • Associate or Bachelor's degree from an accredited college or university preferred.